Administrative Assistant
Equation Staffing Solutions
Contract
On-site
Lethbridge, Alberta, Canada
Finance and Admin
Our client, the Government of Canada is seeking a highly organized and reliable Administrative Assistant to join their team in a full time, four month contract capacity in Lethbridge. The successful candidate will be responsible for performing a variety of administrative and clerical tasks to support managers and employees, assist with daily office needs, and manage various administrative activities. If you’re a proactive individual with strong attention to detail and excellent multitasking skills, we’d love to hear from you!
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Responsibilities:
- Proofing and formatting Word documents.
- Recording and tracking information in Excel, including creating Pivot Tables.
- Answering phone calls, responding to email inquiries, providing applicants and the public with appropriate documents, and referring callers to the correct areas.
- Creating documents and memos as required.
- Entering data into trackers and the computer system.
- Organizing events and coordinating meetings via Teams.
- Copying, scanning, filing, and managing records of both physical and digital documents.
- Acting as a point of contact for clients.
- Taking meeting minutes.
- Registering applicants for workshop sessions.
- Issuing receipts for payments.
- Transcribing voicemail messages into tracking systems.
- Triaging phone calls when the new phone system is in place.
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Requirements:
- High school diploma; additional education or certification in administrative support or related field is an asset.
- 1 to 3 years of relevant administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with a strong understanding of Excel, including creating Pivot Tables.
- Excellent written and verbal communication skills.
- Ability to prioritize and multitask effectively in a fast-paced environment.
- Strong attention to detail and organizational skills.
- Experience managing digital and physical records and files.
- Ability to work both independently and as part of a team.
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If the qualifications above speak to you, apply now to submit your resume for review! ; We look forward to speaking with you.
Our recruiters are looking forward to hearing from you! Please visit our website for more opportunities at www.eqstaffingsolutions.com