Commercial Real Estate Law Clerk

Who We Are

As a family-based company for over 100 years, we are committed to creating and maintaining successful teams. We recognize the invaluable contributions of our team members and prioritize their development, health and well-being. For generations, we’ve been in the business of building communities for people to live, work and play.

Reporting to the Leasing Manager, Commercial Properties, this role is responsible for preparing, reviewing, and coordinating legal documents related to commercial property management and leasing transactions. Accuracy in documenting tenant relationships is essential to supporting our mission of delivering exceptional customer experience. If you have strong attention to detail, experience in commercial real estate law, and a passion for ensuring seamless lease transactions, we want to hear from you!

Experience what it means to be part of our family and build a career you're proud of.

About the Role

• Prepare, amend, and track Letters of Intent, Lease Proposals, Lease Agreements and any other letters or agreements required during the tenancy, including default notices and rental accommodation, for all new and existing customers.
• Draft contracts, including Leases, amendments, renewals, Licenses, Land, and Parking Agreements, and ensure execution of the same documents following the company procedures
• Execute diligent leasing support, collaborating with the Leasing Manager, Construction Project Manager, Tenant Administration, Local Operations Team and Director.
• Maintain and track tenant agreements and lease status, highlight to the leasing manager upcoming important dates and deliverables such as renewals, commission processing, tenant inducements, etc.
• Ensure prompt execution of leasing processes for retail and office tenants and make appropriate recommendations from the initial negotiations until the end of the process.
• Present contracts for final approval to the Commercial Director.
• Supported the leasing manager and accounting team in processing lease-related transactions.
• Ensure the accurate execution and tracking of renewals, amendments, terminations, and other lease modifications.
• Support the process of maintaining electronic and hard copy records of lease agreements, ensuring timely execution and compliance.
• Uphold corporate standards for documentation, formatting, presentation, correspondence, and file management.
• Participate in ad hoc corporate initiatives and provide general administrative support as required. 

Experience

• Law Clerk Certificate, Legal Office Administrative Assistant Certificate from an accredited institution,
• 3 - 5 years of experience in Commercial Leasing, Office and Retail, and legal transactions
• Advanced level of knowledge of Microsoft Office programs such as Word, Excel, and Outlook
• Exceptional attention to detail and proofreading skills
• Demonstrated knowledge of business terminology and standard legal correspondence
• Self-motivated with the ability to work in a challenging environment.
• Excellent communication skills, interacting with team and clients by telephone, email and in person.
• Proficiency in working with specific software programs and data management platforms such as CRM, DocuWare, DocuSign, or other financial systems.
• Excellent written communication to articulate legal concepts clearly and concisely.
• Ability to work autonomously with minimal supervision in an organized manner to attain deadlines with accuracy in data management and follow through while demonstrating consistency of prioritization abilities

What We Can Offer You

Join Our Team for a Supportive and Enriching Employee Experience!

We believe in creating a workplace where you can thrive and feel valued every day. Here’s what you can look forward to:

• Comprehensive Benefits Packages*: We’ve got you covered with benefits to keep you and your family healthy and happy.
• Growth, Training, and Development Programs: From in-depth training to mentorship with our amazing team and leadership, we’re committed to your professional growth.
• Fun Community Events: Enjoy a lively calendar of monthly events, celebrations, challenges, and unique role-specific perks with our signature "Sif’Ton of Fun."
• Employee Recognition Program: We love to celebrate and reward your contributions!
• Employee Referral Program: Help us grow our team and be rewarded for successful hires.
• Employee Donation Matching Program: We support your charitable efforts by matching your donations.
• Employee Assistance Program: Everyday support for your personal and professional well-being.
• Inclusive and Accessible Work Environment: Everyone is welcome, and we strive to make our workplace inclusive for all.

Experience a workplace where your growth, well-being, and contributions are truly valued. We can’t wait to welcome you to our team!

Sifton Properties would like to thank all applicants, however only those who qualify for an interview will be contacted.

*For eligible positions

Submit applications by 4:30 p.m. on Friday,  April 4, 2025