SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.
Understand better who we are by visiting www.systracanada.com.
Bilingual Administrative Assistant
This position will be part of the Intercity and Heavy Rail Business Unit.
Position based in downtown Montreal. On-site position at the project office.
Role:
- Assist team in work;
- Support project management and project team;
- Coordinate the organization of meetings and events;
- Coordinate internal communications for project teams and technical engineering teams;
- Ensure that the format and content of external communications meets project requirements and corporate expectations;
- Prepare power point presentations and layout of official documents;
- Coordinate air, hotel and transportation reservations, registrations, etc. as required;
- Attend and report on certain meetings;
- Project petty cash management;
- Coordinate with head office on ordering office supplies (stationery and health & safety equipment such as PPE);
- Any other general administrative office work required by the project.
Education: Professional diploma in office automation or other diploma relevant to the role.
Years of experience: 5 to 10 years of experience in a similar role.
Technical skills:
- Excellent command of Word (advanced functions)
- Excellent command of Power Point
- Good knowledge of Excel
- Good knowledge of Visio
- Ability to communicate clearly in French and English, both orally and in writing
Personal qualities :
- Discretion and confidentiality
- Strong organizational skills, ability to meet deadlines
- Concern for a job well done; ability to work under pressure
- Team spirit, positive attitude and sense of initiative
- On-site position at the project office
SYSTRA Canada is committed to having a diverse and inclusive workforce.
We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.
Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.