Finance Coordinator

Positions Available: 1 
Schedule: Monday – Friday; 9:00 AM – 5:00 PM  

Work Structure: Hybrid (3 days onsite, 2 days work from home)

Closing Date: April 17, 2025, at 5:00 PM EST 

Friends of Ruby is dedicated to supporting the well-being of 2SLGBTQIA+ youth aged 16-29 through mental health services, social programs, and housing. We operate a Youth Drop-In Centre, offering barrier-free counselling, hot meals, and community programming, and a Transitional Home, providing emergency and long-term housing with life-skills support.

If you are passionate about creating safe, inclusive spaces for marginalized youth, this is your chance to make an impact as a Finance Coordinator! 

About the Role
 

As a Finance Coordinator, you will: 

• Fund Development, Data Entry & Reconciliation: Ensure accurate tracking and reconciliation of fundraising revenue, donor stewardship data, and CRA compliance for charitable receipts and sponsorships.  

• Day-to-Day Accounting: Assist in budgeting, forecasting, and financial reporting, supporting audits, ensuring financial controls and risk assessments are maintained. 

• Financial Performance & Budgeting: Assist in preparing monthly, quarterly, and annual budget preparation, financial forecasts, reports, and statements.  

• Compliance & Financial Analysis: Ensure timely government filings (T3010, HST, payroll remittances, etc.) and conduct month-end reconciliations and financial variance analysis  

• Additional Responsibilities: Manage petty cash, vendor invoices, and bank reconciliations, financial transactions, reports, and accounting records. 

What You Bring 

• Education & Experience – Degree in Finance, Accounting or equivalent work experience; non-profit and fund development experience is an asset. 

• Understanding of GAAP for Not-for-Profit organizations and CRA legislation. 

• Proficiency in Microsoft 365 (Excel, SharePoint, Teams) and accounting software (QuickBooks, Sage, or similar). 

• Attention to Detail & Problem-Solving – ensure accuracy and quality in all tasks; identify and issues that may impact timelines and seek guidance on potential solutions 

• Organizational & Adaptability – ability to manage multiple priorities in a fast-paced environment, work independently, and respond to changing organizational needs. 

• Communication & Teamwork – excellent interpersonal skills; openness to feedback for continuous learning and improvement.. 

Why Work with Us? 

• A welcoming, inclusive environment where your voice matters. 

• The opportunity to make a lasting impact in the lives of 2SLGBTQIA+ youth. 

• Flexible scheduling that fits your life. 

• Growth opportunities in a mission-driven organization. 

What We Need 

• Satisfactory Vulnerable Sector Police Check clearance. 

• Legal eligibility to work in Canada. 

Important Note
 

If you have accessed Friends of Ruby services in the past year, we kindly ask that you refrain from applying for this position. This policy helps to ensure objectivity and avoids potential conflicts of interest. We prioritize equal opportunity for all applicants and aim to maintain the integrity of our organization. We appreciate your understanding and commitment to a fair hiring process. 

How to Apply 

To ensure a fair and efficient hiring process, we kindly ask that all applications be submitted directly through the job posting link. We are unable to accept phone inquiries regarding this position. Due to the high volume of applications, we receive, we are only able to contact candidates who have been selected for an interview. 

Friends of Ruby is committed to an inclusive and accessible hiring process. If you require accommodation at any stage, please inform our People and Culture team. 

Preference will be given to members of the 2SLGBTQIA+ community as part of our commitment to equity and representation. 

Apply by April 17 at 5:00 PM EST and help us create brighter futures for 2SLGBTQIA+ youth. 

We cannot wait to hear from you!