HR/Payroll Administrator

Job Description

HR/Payroll Administrator
Type: In-Office | Full-Time

About Our Client

Our client is a well-established leader in Canada’s agricultural and livestock marketing sector, known for their deep roots in rural communities and their unwavering commitment to supporting Canadian producers. With nearly 100 years of operational excellence, they’ve built a reputation for integrity, quality, and a people-first approach that extends to both clients and employees.

The company is growing and evolving, making this an exciting time to join a collaborative and values-driven team. For professionals who are passionate about recruitment and want to play a pivotal role in building strong teams from the ground up, this role offers a unique chance to make a lasting impact in an essential industry.

Key Responsibilities

As the HR/Payroll Administrator, you will take a lead role in attracting top talent and supporting day-to-day HR operations, including payroll. Your responsibilities will include:

Talent Acquisition & Recruitment:

• Coordinate end-to-end recruitment processes across multiple departments and locations, including job postings, resume screening, scheduling interviews, and reference checks.
• Partner with hiring managers to understand staffing needs and create job descriptions that align with company goals and values.
• Build and maintain a pipeline of qualified candidates through proactive outreach, networking, and relationship building in rural and industry-specific communities.

Onboarding & Employee Experience:

• Prepare and deliver onboarding materials, facilitate new hire orientations, and ensure smooth transitions for new employees.
• Assist in developing recruitment marketing initiatives and employee value proposition materials to promote the company’s employer brand.

Payroll Support:

• Process bi-weekly payroll for hourly and salaried staff, ensuring accuracy and compliance with applicable legislation.
• Maintain payroll records and respond to employee questions regarding pay, deductions, and benefits.

HR Administration & Compliance:

• Update and manage employee files, contracts, and internal documentation in line with privacy and employment regulations.
• Support benefit administration, vacation tracking, and preparation of required government reporting (ROEs, T4s, etc.).

Qualifications

To succeed in this role, candidates should demonstrate the following:

Education & Experience:

• A diploma or degree in Human Resources, Business Administration, or a related field is preferred.
• 2–5 years of experience in HR, with a strong focus on recruitment and candidate sourcing.

Technical Skills:

• Proficiency in applicant tracking systems, job boards, and Microsoft Office (particularly Excel); familiarity with payroll systems like ADP or Payworks is an asset.
• Solid understanding of employment standards and best practices related to hiring and onboarding.

Key Competencies:

• Strong interpersonal and communication skills with the ability to engage effectively with candidates and internal stakeholders.
• A proactive, solutions-focused approach to recruitment challenges.
• High attention to detail and organizational skills, especially in managing multiple open roles and deadlines.

Apply Today

Click Apply to submit your resume and take the next step in your career!

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca.