Singleton Reynolds is currently looking for an experienced Legal Administrative Assistant to join our Litigation Department within the Vancouver office. The position requires 3 to 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks.
· Provides clear, concise and complete oral and written information.
· Drafts correspondence and legal documents.
· Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards.
· Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
· Arranges examinations for discovery and trial dates.
· Manages work volume and juggling priorities while supporting a demanding practice.
· Manages a high volume of paper correspondence.
· Ensures deadlines are met and limitation dates are adhered to.
· Completes time entries and billings.
· Sorts incoming mail and preparation of outgoing mail.
· Performs other related duties as required.
KEY QUALIFICATIONS & EXPERIENCE
· 3-5+ years of experience working as a legal administrative assistant.
· Legal Administrative Assistant Certificate from an accredited program.
· Previous litigation experience.
· Superior organizational/document management skills with a strong attention to detail.
· Exceptional aptitude for software and systems.
· Advanced knowledge of database management.
· Computer knowledge including MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software.
SKILLS & ATTRIBUTES
· Strong time management skills.
· The ability to work both collaboratively and support colleagues and work independently.
· A strong work ethic and initiative.
· Excellent interpersonal skills.
· Excellent communication skills both written and verbal.
· Sound business judgment including the ability to handle sensitive and confidential information.
· High degree of accuracy in work product.
· A strong orientation towards delivering a superior standard of service.
· A proven ability to thrive in a fast-paced deadline-driven environment.